Calendar Import Setup 

Objective

This SOP outlines the steps to set up importing calendars into your managed calendars, ensuring a smooth integration of events from external sources.

VIDEO TUTORIAL:  https://loom.com/share/93535a16447045f3ab8b1bd69f1aca2d

Key Steps

1. Access Managed Calendars 0:00

• Navigate to your managed calendars.

• Select the calendar you wish to import events into.

2. Open Event Configuration 0:16

• On the right side, locate and click the 'Event Config' button.

• Select 'Calendar Import Config' from the dropdown.

3. Configure Import Settings 0:38

• Enter a title for the import.

• Choose the type of calendar to import from (WordPress, iCal, or Google Calendar).

• Input the appropriate URL for the calendar.

  

  NOTE: If unsure what the URL is, contact support and we can assist you!

4. Set Default Location and Audience 0:55

• Decide if all events should have a default location or use the location from the import.

• Set the default audience based on your event's audience settings.

5. Add Additional Calendars (if needed) 1:04

• If you want to import multiple calendars, click 'Add Another Calendar'.

• Fill in the required information for each additional calendar.

6. Review and Remove Calendars 1:15

• Review the list of calendars you have set to import.

• To remove a calendar, click the trash can icon.

• Choose whether to stop syncing while keeping current events or to delete them.

7. Submit Import Configuration 1:35

• Once all settings are configured, click 'Submit'.

• Note that events will start populating in your calendar every 15 minutes.

8. Syncing Events 1:53

• The system will sync with the original calendar every 15 minutes.

• Any changes made in the source calendar will be reflected in your app.

Tips for Efficiency

• Regularly check the sync status to ensure events are importing correctly.

• Use descriptive titles for each calendar import to easily identify them later.